It’s easy to understand why organising an event can be the cause of stress and anxiety. As an event planner, you are expected to be in complete control of a huge number of tasks and so it is very easy something to go wrong.
Your ability to handle stress when things go wrong is one of the key things that will help to determine your success as an event planner.
Ask for Help
Particularly when planning a large scale event, you will need to rely on your team to help you to effectively plan. Delegate smaller tasks throughout your team and identify people with the key skills required to get things done.
You will need to establish key responsibilities, deadlines and accountabilities to make sure everyone knows what to do and when, and the ability to clearly communicate this to your team is paramount.
Expect the Unexpected
Last minute changes are the most stressful aspect of event planning, but a seasoned event planner will know how to manage these changes without too much trouble.
Have a plan B in mind for a number of eventualities. For example if a speaker is running late, could you rejig the entertainment? Do you have ice buckets on hand for emergency champagne cooling on a hot day? It is always a good idea to be thinking one step ahead.
Break Down Planning into Manageable Tasks
When looking at event planning as a whole, it’s easy to become overwhelmed. This is why it’s a good idea to break tasks down into manageable lists and work your way through a schedule of activities. This way you will feel on top of everything and can feel confident that everything will be completed in time for the big day.
Take Good Care of Yourself
When your to-do list becomes overwhelming, it can be easy to neglect self care, but this can negatively impact on your productivity. Make sure that you take regular breaks throughout the day, as well as continuing to eat well and exercise.
Create Realistic Expectations
The best way to ensure that your event runs smoothly and to avoid piling on the pressure is to set realistic expectations. You can do this by allowing enough time for completing tasks and by understanding that perfection is not always achievable. So long as you are striving to host a top quality event, that is the best you can do. Almost no-one other than yourself will realise if things haven’t run exactly to plan.
Failure to set realistic goals will lead to frustration, burn out, and ultimately a below par event.
To take the stress out of planning your next event, get in touch with Wendy at Wendy Marston Events.